The minutes of the board meeting are one of the most important documents an organization can produce. The purpose of the document is to accurately document decisions taken at a meeting of the board of directors, in addition to any follow-up actions. The minutes must be written in an objective and neutral tone to achieve this. This can be a challenge during an argument however there are ways to ensure that the minutes accurately reflect what happened without revealing any personal feelings or bias.
First, a basic outline should be included in order to help anyone reading the minutes understand what transpired. This section could include an explanation of the place of the meeting, as well as whether or not there were any remote attendees, as well as the name of the person who recorded the minutes. It is also helpful to record the exact time the meeting began and ended, and who was present (and if your usual minute-taker was not there then who was stepping in for them).
A second paragraph should be included that outlines what the meeting’s content will be. It will typically contain two major components: administrative business and substantive work. The former includes routine items such as agenda approval, minutes approval from the last meeting, and a consent agenda that saves valuable meeting time by acknowledging recurring items such as committee reports.
The discussion of a broad variety of topics is covered in https://www.aboutboardroom.com the second. It is recommended to have the minute-taker write down the outcomes of any votes taken and also the person who made the motion and who voted for it. It is also an excellent idea to record any major arguments that occurred during the discussion however don’t go so that you know who made what statement as this could expose you to legal risk.
