Board meetings are where the ideas for the company’s growth are presented, debated and ultimately voted on. These discussions cannot be held in a vacuum. They must be guided by established guidelines for board meetings to ensure that discussions stay in order, ensuring that every director is heard and that everyone can comprehend any decisions made.
It is important to have a clear agenda. It should be communicated to all directors in advance to allow them to prepare for the meeting. The agenda should include all staff or committee reports, as along with any urgent decisions which need to be addressed at the meeting.
You should also think about the location and timing of your meeting to ensure that it works with the schedules of your directors. This will ensure the quorum is present and that you can make the most of your board meeting by allowing as many of your members to attend as much as possible. Also, consider how accessible your meeting room is, especially when there are members with disabilities or other accessibility issues.
Finally, your board meeting should include specific rules regarding the use of video and audio recording devices. It could be restricted to a particular area of the building, or even restricted to only one camera mounted on a stand. What is considered an appropriate limit varies between businesses, but setting clear guidelines will prevent meetings from becoming a distraction that eat up valuable time.
