E signature technology speeds up many document workflows, reducing the time in the review process and saving money on postage paper, faxing http://vpnssoft.net/the-main-reason-for-a-usage-board-portal and postage. It also cuts down on the time it takes to distribute documents to signers, and increases the ease with which they can be signed from remote locations.
A standard electronic signature is a picture of a handwritten or typed name that is attached to digital documents. These types of eSignatures do not verify the identity of the signer or contain any encryption or authentication features. A more advanced eSignature utilizes verification technology to generate a hash of the signature and links it with a public key that is associated with the signature’s identification. The recipient is able to decrypt the hash and then compare it with the public key to confirm that the document was not altered since it was signed.
An agency may employ additional verification methods to improve the security of eSignatures, including passwords biometrics, two-factor authentication, and passwords. These more sophisticated types are used when there is an increased chance that the validity of the signature will be challenged.
Agencies should give special consideration to long-term, electronically-signed records that preserve legal rights. They may require longer software cycles, and it’s vital to maintain the integrity of a record during any upgrade or migration processes. NARA’s guidance on records scheduling can help agencies determine the most appropriate timeframes for the retention of these records.
